1. Correction of time/location for Olap Cube event
2. Pres. Regan seeks Baruch representative for University Italian American Faculty
and Staff Advisory Council
3. Annual Inventory : Tagging and Scanning of Assets
___________________________________
1. A quick correction to a listing on the calendar that went out in Friday's events on
campus e-mail -- please note the corrected time and location of the following event:
Browsing the Olap Cube
May 21, 2003
Baruch College -6:00 PM - 8:00 PM
Wed. May 21
55 Lexington - Vertical Campus ROOM 4185
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2. The University Italian American Faculty and Staff Advisory Council is a group
convened by the John D. Calandra Italian American Institute; it meets a few times
each year to discuss affirmative action issues of interest to the CUNY Italian
American community. The president has been asked to designate a Baruch College
representative to the Council and requests that any faculty or staff member who is
interested in being nominated please email Mary Gorman Hetherington in the Office
of the President at [log in to unmask] no later than Friday, May 30.
______________________________________
3. Inventory of Movable Assets
To: The Baruch College Community
From: Raymond G. Hohman, Jr.
Office of the Controller
Re: Annual Inventory of Major Movable Assets
The Property Management staff has begun conducting the annual physical inventory
of major movable assets throughout the College.
By this time the majority of the major movable assets should have been properly
tagged with an inventory control number, which has been entered into the CUNY
Insite System. In such cases, the Property Management staff will only be required to
scan those assets.
All equipment assets purchased for $1000 or more must be accounted for, including
but not limited to:
Computer central processing units (cpus)
Videocassette recorders (VCRs)
Computer monitors
Video projectors
Laptops
Major software programs
Large printers
Televisions
It is extremely important that Baruch College-tagged equipment match its
acquisitions and donations to comply with the CUNY University Accounting Office
standards. If you have equipment off-campus/at home, it must also be properly
inventoried. Please contact Ms. Connie Ung or in her absence, Mr. Vijay Sood.
Both may be reached in the Office of the Controller at (212) 802-2720 and (212)
802-2725.
Please be aware that each department is responsible for all applicable equipment
that has been requested and acquired through Baruch College, on its behalf, as well
as any other Baruch College equipment purchased through other funding sources
(e.g. Research Foundation, non-tax levy, DASNY). While the funding source is
important, the owner of the asset is Baruch College. This includes any equipment
acquired vis-ŕ-vis the Freshmen Seminar PDA Allocation.
If in the event an article of equipment has been lost, seriously damaged, destroyed
or stolen, the Office of Public Safety must be notified in accordance with the asset
disposition procedures. Those procedures require a written form of authorization,
either a memo or an e-mail, for removal of equipment from the campus.
The Property Management staff is obligated to inspect all equipment as part of its
physical inventory procedures and, therefore, must have access to all rooms.
Please be prepared to make keys available to our staff for your office, classrooms,
closets, and cabinets on campus.
Please keep in mind, property management records including all equipment
acquisitions and donations, must be reconciled to the physical inventory of major
movable assets. Further, CUNY’s auditors, KPMG, will be reviewing the College’s
assets.
Please extend your courtesy and full cooperation to Ms. Connie Ung and her staff in
this campus-wide effort.
If you have questions, please do not hesitate to contact Ms. Ung, Mr. Sood or me at
(212) 802-2785.
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