September 20, 2002

To: The Baruch College Community

From: Raymond G. Hohman, Jr.
Office of the Controller

Re: Annual Inventory of Major Movable Assets

The Property Management staff has conducted the annual physical
inventory of major movable assets throughout the College.  The
majority of the major movable assets, including computers, have been
tagged with an inventory control number, which has been entered into
the CUNY Insite System.

All equipment assets must be accounted, including but not limited to:

· Computer central processing units (cpus)
· Videocassette recorders (VCRs)
· Computer monitors
· Video projectors
· Laptops
· Major software programs
· Large printers
 · Televisions

It is extremely important that Baruch College-tagged equipment match
its acquisitions and donations to comply with the CUNY University
Accounting Office standards.  If you have equipment off-campus/at
home, it must also be properly inventoried.

Please contact Ms. Connie Ung or in her absence, Mr. Vijay Sood.
Both may be reached in the Office of the Controller at (212) 802-2720
and (212) 802-2725.

Please be aware that each department is responsible for all
applicable equipment that has been requested and acquired through
Baruch College, on its behalf, as well as any other Baruch College
equipment purchased through other funding sources (e.g. Research
Foundation, non-tax levy, DASNY).  This includes any equipment
acquired vis-ˆ-vis the Freshmen Seminar budgetary allotment.
If in the event an article of equipment has been lost, seriously
damaged, destroyed or stolen, the office of Public Safety must be
notified in accordance with the asset disposition procedures.  Those
procedures require a written form of authorization, either a memo or
an e-mail, for removal of equipment from the campus.

Please keep in mind, property management records including all
equipment acquisitions and donations, must be reconciled to the
physical inventory of major moveable assets.  Further, CUNYÕs
auditors, KPMG, will be reviewing the CollegeÕs assets.

If you have questions, please do not hesitate to contact Ms. Ung, Mr.
Sood or me at (212) 802-2785.  Thank you for your cooperation in this
effort.