The presidentŐs office has moved! Plus, two memos regarding 2002
inventory and expenditures requirements, and news from the
bookstore for school advocatesÉ Please see below for details.....
________________________________________
The President's Office has moved to the Vertical Campus, Suite 4-230.
The main phone number is 646-312-3310, and the office fax is
646-312-3311.
The office has been in transit today, Monday, June 17, but it should be
settled in on Tuesday June 18. Thanks!
__________________________________________
June 13, 2002
To: The Baruch College Community
From: Raymond G. Hohman, Jr.
Office of the Controller
Re: Submission of Fiscal 2002 Expenditures
As the end of the 2002 fiscal year draws to a close on June 30, it is
important that all transactions, tax levy and non-tax levy, are recorded
for the fiscal year. Therefore, all outstanding expenditures must be
submitted to the Office of the Controller immediately in order to assure
payment against this yearŐs budget.
Accordingly, please forward all purchase orders, invoices, petty cash
reimbursements and travel voucher reimbursement requests to this
office no later than Friday, June 21, 2002. Please be advised that only
purchase orders, invoices, petty cash reimbursements and travel
vouchers incurred in June 2002 will be accepted after Friday, June 21
but no later than Monday, July 1, 2002.
Any report and/or invoice received thereafter should be accompanied
by a packing slip. Otherwise payment will be charged to next yearŐs
budget without further notification.
If you have any questions regarding this matter, please do not hesitate
to call Ms. Lee Chee at (212) 802-2755. Thank you for your continuing
cooperation in this matter.
_______________________________________
June 13, 2002
To: The Baruch College Community
From: Raymond G. Hohman
Office of the Controller
Re: Annual Inventory of Major Movable Assets
The Property Management staff has begun conducting the annual
physical inventory of major movable assets throughout the College.
The majority of the major movable assets, including computers,
should have been tagged with an inventory control number, which
have been entered into the CUNY Insite System.
All equipment assets must be accounted, including but not limited to:
-Computer central processing units (cpus)
-Videocassette recorders (VCRs)
-Computer monitors
-Video projectors
-Laptops
-Major software programs
-Large printers
-Televisions
It is extremely important that Baruch College-tagged equipment match
its acquisitions or donations to comply with the CUNY University
Accounting Office standards. If you have equipment off-campus/at
home, it must also be properly inventoried. Please contact Ms.
Connie Ung or in her absence, Mr. Vijay Sood. Both may be reached
in the Office of the Controller at (212) 802-2720.
Please be aware that each department is responsible for all
applicable equipment that has been requested and acquired through
Baruch College, on its behalf, as well as any other Baruch College
equipment purchased through other funding sources (e.g. Research
Foundation, non-tax levy, DASNY). This includes any equipment
acquired vis--vis the Freshmen Seminar budgetary allotment.
If in the event an article of equipment has been lost, seriously
damaged, destroyed or stolen, the office of Public Safety must be
notified in accordance with the disposition procedures. Those
procedures require a written form of authorization, either a memo or
an e-mail, for removal of equipment from the campus.
The Property Management staff is obligated to inspect all equipment
as part of its physical inventory procedures and therefore, must have
access to all rooms. Please be prepared to make keys available to
offices, classrooms, closets and cabinets available.
Please keep in mind, property management records including all
equipment acquisitions and donations, which must be reconciled o
the physical inventory of major moveable assets. Further, CUNYŐs
auditors, KPMG, will be reviewing and possibly observing the Baruch
College physical inventory process and are obligated to express their
opinion on the validity of the inventory.
I would appreciate your extending your full courtesy and cooperation to
Ms. Ung and her staff, Tasnim Sayeeda, Wan Fung Au, Vaneeta
Surajballi and Yi Hua Tang, as the inventory takes place.
If you have questions, please do not hesitate to contact Ms. Ung, Mr.
Sood or me. Thank you for your cooperation in this effort.
____________________________________
The bookstore wants to let the College know that we have received
t-shirts for 2 of the schools. I was hoping you could send out 2
broadcast emails for me (that way we could put the school's name in
the subject and people would only read the one that pertained to
them.) The information is below. Please contact me if there is any
problem. -Tiffanny Eager, Merchandise Coordinator, Baruch College
Bookstore. 646-312-4853
1.) subject: School of Public Affairs-JUST IN TIME FOR SUMMER
body of email:
The Baruch College Bookstore just received short sleeved T-shirts for
The School of Public Affairs. The shirts are navy with white and sell for
$16.00. Stop in, our summer hours are Monday -Thursday 10AM to
7PM and Friday 10AM to 3PM.
646-312-4850
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2.) subject: Zicklin School of Business-JUST IN TIME FOR SUMMER
body of email:
The Baruch College Bookstore just received short sleeved T-shirts for
The Zicklin School of Business. The shirts are gray with navy and sell
for $16.00. Stop in, our summer hours are Monday -Thursday 10AM to
7PM and Friday 10AM to 3PM.
646-312-4850
[log in to unmask]
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