To:	President Waldron, Vice Presidents, Assistant Vice Presidents, 
Deans, Directors and Chairpersons

From:	Donna Katz, SPHR
	Associate Director of Human Resources

Date:	May 30, 2006

Re:	Time Keeping Procedures Full time Teaching and Non Teaching 
Instructional Staff


Each July the College’s time and leave records are audited and our 
information must be accurate and up to date through May 2006. Accordingly, 
we are requesting that you return May timesheets by June 5; normally they 
are to be forwarded to Human Resources by June 10. 

As a reminder, please indicate in the shaded area SL for sick leave, UH for 
unscheduled holiday and AL for annual leave and put the number of hours 
used below. If no time was taken, write none across the line. Employees 
should initial by their name on the timesheet 
http://www.baruch.cuny.edu/hr/documents/heo_timesheet_000.pdf   If an 
employee is requesting off for jury duty they should provide the jury duty 
summons and Application for Leave for Special Purposes Form attached with 
the timesheet 
http://www.baruch.cuny.edu/hr/documents/APPLICATIONFORLEAVEFORSPECIALPURPOSE
S.pdf
If an employee is out for more than five sick days, they must fill out the 
Family Medical Leave Act 
Form.http://www.baruch.cuny.edu/hr/documents/FMLA_memo_000.pdf 
http://www.baruch.cuny.edu/hr/documents/FMLA_MAY19_2006.pdf and return it 
to Human Resources. If an employee is taking up to four days for 
bereavement leave (immediate family only), they must fill out an 
Application for Leave for Special Purposes Form. 
http://www.baruch.cuny.edu/hr/documents/APPLICATIONFORLEAVEFORSPECIALPURPOSE
S.pdf

Please ensure supervisors do not sign their own time and leave, they should 
be on a different timesheet signed by their manager. 

Please keep in mind that sick leave for teaching faculty is computed from 
the first absence from assigned duties and includes all additional calendar 
days exclusive of Saturdays (unless they are scheduled work days), Sundays 
and authorized holidays and recesses until they return to work. If a 
faculty member is out sick on their regularly scheduled workdays they are 
charged 7 hours sick leave time (35 hour work week). As a reminder, faculty 
do not accrue annual leave or unscheduled holidays, so these would not 
appear on their timesheets.

Your cooperation in this effort is greatly appreciated. If you need 
additional information, please e-mail me or call at 646-660-6590.