To: Baruch College Faculty and Staff
From: Robert M. Specter, Vice President for Administration and Finance
Re: Annual Inventory of Major Movable Assets

The College is mandated by NYS to conduct a physical inventory every year.
The Property Management staff will begin this year's annual physical
inventory of major movable assets throughout the College on Monday, May
15, 2006.

Property Management staff must inspect all equipment as part of its
physical inventory procedures and, therefore, must have access to all
sites. Keys to all campus offices, classrooms, closets, and cabinets
should be made available to the Property Management team at the time of
the site visit.  Otherwise inaccessible spaces will be opened with the
assistance of Public Safety officers, and secured again following the
inventory work.

If you are authorized to have College equipment off-campus/at home, it
must also be properly inventoried. If you are in possession of College
equipment off-campus, please download and complete the Off-Campus
Equipment Confirmation form at the following link:
<http://www.baruch.cuny.edu/controller/documents/2006_physical_inventory_form.xls>
(Press CTRL + click on the address or paste to your web browser).

We are required to comply with the University Accounting Office standards.
Specifically, Baruch College-tagged equipment identification must match
its acquisition and donation records. The Property Management team is
required to scan all Baruch College-tagged major assets purchased for
$1,000 or more. Equipment assets include but are not limited to:

* Computer central processing units (CPU)
* Computer monitors
* Videocassette recorders (VCRs)
* Video projectors
* Laptops
* Major software programs
* Large printers
* Televisions

If equipment has been lost, seriously damaged, destroyed, or stolen, the
Office of Public Safety must be notified in accordance with University
asset disposition procedures. These procedures require written
notification, in the form of a memo or an e-mail for documentation
purposes.

Please be advised that each department is responsible for all applicable
equipment requested and acquired through Baruch College or on its behalf.
This applies to all Baruch College equipment purchased through every
funding source (e.g. Tax Levy, the Baruch College Fund, Research
Foundation, Designated Funds, DASNY, etc.). Regardless of funding source,
each asset is owned by the College and must be properly inventoried.

If you have questions, please do not hesitate to contact Debbie Wilson at
646-660-6573.
Thank you for extending your courtesy and full cooperation to our staff in
this campus-wide effort.