March 2, 2005

To: Baruch College Faculty and Staff

From: Robert M. Specter
Vice President for Administration and Finance

Re: Annual Inventory of Major Movable Assets

The College is mandated by CUNY to conduct a physical inventory every year.  The
Property Management staff will begin this year’s annual physical inventory of major
movable assets throughout the College on Monday, April 4, 2005.

Property Management staff must inspect all equipment as part of its physical
inventory procedures and, therefore, must have access to all sites.  Keys to all
campus offices, classrooms, closets, and cabinets should be made available to the

Property Management team at the time of the site visit.  Otherwise inaccessible
spaces will be opened with the assistance of Public Safety officers, and secured
again following the inventory work.

If you are authorized to have College equipment off-campus/ at home, it must also
be properly inventoried.  Please contact Debbie Wilson at (212) 802-2785 to make
appropriate arrangements.

We are required to comply with the University Accounting Office standards.
Specifically, Baruch College-tagged equipment identification must match its
acquisition and donation records.  The Property Management team is required to
scan all Baruch College-tagged major assets purchased for $1,000 or more.

Equipment assets include but are not limited to:
--Computer central processing units (CPU)
--Computer monitors
--Videocassette recorders (VCRs)
--Video projectors
--Laptops
--Major software programs
--Large printers
--Televisions

If equipment has been lost, seriously damaged, destroyed, or stolen, the Office of
Public Safety must be notified in accordance with University asset disposition
procedures.  These procedures require written notification, in the form of a memo or
an e-mail for documentation purposes.

Please be advised that each department is responsible for all applicable equipment
requested and acquired through Baruch College or on its behalf.  This applies to all
Baruch College equipment purchased through every funding source (e.g. Tax Levy,
the Baruch College Fund, Research Foundation, Designated Funds, DASNY, etc.).
Regardless of funding source, each asset is owned by the College and must be
properly inventoried.

If you have questions, please do not hesitate to contact Debbie Wilson at the above
office number.

Thank you for extending your courtesy and full cooperation to our staff in this
campus-wide effort.